Who we are
A piece of the moon, a complete dinosaur skeleton, the Pope's hat, the world's smallest book - at Catawiki, we come across exceptional objects such as these every day. The special object you’ve been searching for, or a new and unexpected interest you never thought you’d have: the more you look, the more you’ll find. And at Catawiki, there’s always more to the story. Every day sellers submit thousands of objects to sell on Catawiki. Our 240+ in-house experts review and select only the best to auction.
Our mission is to connect passionate enthusiasts with the objects that tell their stories. As Europe’s fastest growing online auction platform, we help over 10 million people discover new treasures every month. This means we are continually growing and always on the lookout for new talent!
Born and raised in The Netherlands, we started in 2008 and have since grown to over 750 Catawikians, working across 7 international offices, while maintaining our start-up mentality every step of the way. In December 2020 we received a new €150m investment round led by Permira and are excited to be growing our team and business further across the world.
About the role
We are looking for an Executive Assistant to support our Chief People Officer and our Chief Product & Tech Officer, making sure they work at their best. You will be responsible for organizing the day to day agenda of your executives and making sure their time is utilized efficiently in this fast-paced environment. Through your support their days run smoothly and become less hectic.
You will also be responsible for organising their external participation (travel, conferences, forums) and liaise with the organisers to ensure that everything is well timed and communicated. Additionally, you will be tasked with organizing internal & external executive events. This includes Town Halls, Leadership Team Meetings and the occasional offsite. For this part of the role, it’s essential that you live nearby our HQ in Amsterdam.
What you’ll do
- Manage and protect two very active Executive calendars of appointments by planning, advising, coordinating and aligning schedules to respect executives time & needs;
- Ensure their direct reports are kept informed and up to date in terms of scheduling and co-ordination;
- Plan & coordinate internal & external events on behalf of the Management Team, including budgeting, set-up, location scouting, agenda preparation and minutes documentation;
- Support the two Executives with submitting their own expense reports, IT tool requests, etcAct as point of contact for internal/external customers and provide general support to visitors;
- Coordinate travel arrangements, both domestically and internationally.
What you’ll bring
- At least 3 years of experience as an executive assistant in a fast paced environment (preferably, high tech start-up environment and supporting multiple Executives);
- Enjoys organizing company events and is keen to elevate the set up we currently have;
- Technically savvy: Loves learning new software (like Zoom, Slido, Miro, Slack). Comfortable with Google Suite applications (we use Google for everything).
- Detail-oriented: No detail is too small, have consistent follow-through;
- Communicator: Able to read between the lines, coordinate efficiently in a fast-paced environment, working with people on all kinds of seniority levels, internally and externally;
- Problem solver: Track priorities, multitask, and be proactive;
- Accountable: Have the drive and self discipline to keep yourself on track;
- Bachelor’s degree or equivalent preferred.
Where you'll be
The job is based in Amsterdam, NL. You will be part of the Executive Assistants Office and working from home is possible on a part time basis (80% or 90%). You will be required to be on-site on days the Management Team is in and during any events you organize.
Here’s what we can offer you
This is your chance to become part of a fast but sustainable growing tech company! You will have an exciting role in a young, fast-growing, dynamic & international organisation. You'll be part of an enthusiastic, highly motivated team of 750+ international Catawikians; you'll have big responsibilities and can really create something. Additionally you can expect:
- A diverse and international team with over 40 different nationalities;
- Trendy office located in the heart of Amsterdam with an easy-going atmosphere;
- Our entrepreneurial environment encourages everyone to take initiative and experiment with new ideas. You’ll actively contribute to the growth of the Catawiki platform;
- Tailor-made training to facilitate your personal and professional growth;
- The fun part! Our Activity Committee plans everything from ‘CataFooty’ to International Food Festivals, Friday Drinks, Board Game Nights, Pub Quizzes and Boot Camps!
- And there’s more! Paid holidays, holiday allowance and a pension plan paid for by Catawiki.
Diversity
Catawiki’s eclectic teams represent an international and intergenerational mix of people from different professional and cultural backgrounds. We foster an inclusive and queer-friendly work environment, committed to making every Catawikian feel welcomed and empowered. Whatever your story is, we encourage you to bring your unique perspective to the table.
Catawiki stands with Ukraine and encourages people displaced by the current conflict to apply. In addition to the several initiatives we’ve launched, we are open to hearing ideas on ways we can continue to support the humanitarian effort.
Our offices and new way of working
Our experts and sales staff in our local markets work 100% remotely – in most cases from their home offices. We also hire several other key positions remotely. We offer relocation services for new colleagues who need to work office-based.
Interested?
Apply directly with an English CV and cover letter by submitting your information at the bottom of this page. By submitting your application you agree to Catawiki’s Applicant Privacy Policy.
