Who we are
A piece of the moon, a complete dinosaur skeleton, the Pope's hat, the world's smallest book - at Catawiki, we come across exceptional objects such as these every day.
Catawiki is the leading online marketplace to buy and sell special objects. We offer over 75,000 special objects in auction every week — each reviewed and selected by one of Catawiki’s hundreds of in-house experts specialised in Art, Design, Jewellery, Fashion, Classic Cars, Collectables and many more.
We've sold 10 million unique items to date and it’s our mission to become the world’s most popular auction destination for special objects.
We’re an innovative, pioneering and fast-growing scale-up. If you think you can make a difference to our team, go ahead and apply.
About the role
As a Manager Office Management at Catawiki, you will be responsible for providing a great employee experience by overseeing an efficient, effective, welcoming, inspiring and safe operation and maintenance of our company's facilities in Amsterdam, Groningen, Paris & Lisbon.
With the office team you manage a portfolio of Office services including events management, travel & accommodation, working from home equipment and reception services.
You will work closely with various departments to ensure compliance with safety and security standards, manage facility budgets, and implement strategic facility management plans / projects to support the growth and success of Catawiki.
What you will do
- Develop and implement facility management projects, policies and procedures
- Proactively manage the relationships with real estate agents for renting of spaces and sub-letting own premises. Oversee vendor relationships and negotiate contracts for facility services
- Has experience with directly managing working equipment such as IT tools for employees or has expertise in building strong relationships with Office IT teams
- Manage and coordinate all facility operations, including maintenance, repairs, events, travel & accommodation, working from home equipment and space planning for the future growth/changes of locations
- Ensure compliance with local regulations and industry standards for health and safety in all countries and work closely with the People operations to understand legal obligations for countries with a fully remote workforce
- Experience with building security and working with external partners
- Experience with hybrid working and able to think of solutions to support working environments as both centralised around the office locations as well as remote
- Manage facility budgets and track expenses
- Collaborate with internal stakeholders to support business operations through effective facility management
- Identify and implement cost-saving initiatives while maintaining high-quality standards
- Manage a current team of 3 office co-ordinators (to be grown in the future)
Who you are:
- A Facility / Office professional, having a bachelor's degree in Facility and / or Hospitality Management or related field
- 5-7 years of proven experience in facility management, preferably in an international scale up environment having strong knowledge of facility operations, maintenance practices, and safety regulations
- Excellent communication and people management / coaching skills
- Ability to multitask, prioritize tasks, and work effectively under pressure (stress resilience), finding the right balance to be operational and manage the function
- Having a flexible mindset and hands on mentality
- Embracing feedback and having a learning mindset
- Proficiency in relevant software tools and systems for facility management
- Analytical skills; ability to work with metrics, analysis and reporting on a regular basis
- Excellent stakeholder management skills. Able to build and maintain effective working relationships across the business;
- Having a hospitality mindset, making sure that all stakeholders feel at home and are supported
- Strong communication skills and ability to pro-actively update and communicate to impact key stakeholders such as the Chief People Officer and other business leaders. Able to set clear expectations;
- High agility - able to adjust strategies depending on business course
- Proactive mind-set and you take and drive initiative;
- Fluency in English and Dutch, spoken and written, and other European languages are a plus
Here’s what we can offer you
This is your chance to join our mission to fulfill people’s passions as part of a young and dynamic organization. You'll be part of an enthusiastic, highly motivated team of 800+ Catawikians.
Additionally, you can expect:
- A challenging role in a diverse, international and fast-growing organisation with over 50 nationalities.
- Regular fun activities both on and offline e.g summer parties, boat rides and regular team events.
- Great secondary benefits including a holiday allowance and a fantastic pension plan paid for by Catawiki.
- Hybrid ways of working between home and office. We offer remote and activity-based working, suited to the team and individual responsibilities
- We care about our teams’ wellbeing and offer a holistic wellbeing programme including our Employee Assistance Programme offering clinical services, single-session therapy, wellness support and more.
- Tailored learning and development opportunities to support your personal and professional growth;
We want to help you celebrate special occasions in life by:
- Provide employees with a 100 EURO Catavoucher upon joining and 50 EURO birthday Catavouchers;
- Extra days of annual leave for work anniversaries at 3, 5, 8 and 10 years;
- Additional leave allowances for important life events such as moving, engagement & marriage;
- Each year Catawikians get an additional day’s leave to Pursue their Passion!
Please note that our benefits offering changes depending on which country you are employed in. For our country-specific offering please ask your recruiter.
Our commitment to you
Catawiki’s eclectic team represents an international and intergenerational mix of people from different professional and cultural backgrounds. We foster an inclusive and queer-friendly work environment, committed to making every Catawikian feel welcomed and empowered. Whatever your story, we encourage you to bring your unique perspective to the table.
Catawiki stands with Ukraine and encourages people displaced by the current conflict to apply. In addition to the several initiatives we’ve launched, we’re open to ideas on ways we can continue to support the humanitarian effort.
Our offices and way of working
We have sensational offices in Amsterdam, Groningen, Paris and our newest office in Lisbon. Most of our employees are within commutable distance of one of our office locations and enjoy a hybrid work model. This means we expect you to be in the office 2 out of 5 days, roughly 40% of your working time, to collaborate and connect with each other. The exception is of course, if the job description specifically states that the role is 100% remote, as some experts and sales positions are.
Interested?
Apply directly with an English CV and cover letter by submitting your information at the bottom of this page. By submitting your application you agree to Catawiki’s Applicant Privacy Policy.
If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
We’re continually incorporating hybrid elements, while employees choose how they split their work between the office and home.
We strive to be an employer where your impact is meaningful, visible and rewarded.
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