Data Protection and Privacy Notice

Catawiki is the leading Online Marketplace for special objects that fulfil people’s passions. Our general Data Protection and Privacy Notice explains how we process your Personal Data when you visit our Online Marketplace, either on the website or using our app(s). 

If you have an interest to work for Catawiki, this specific recruitment data protection notice applies to you. We are dedicated to treating your Personal Data with care and respect. As such, we know that it is important to process your Personal Data carefully and responsibly, and are committed to do so. Below, we explain what kind of personal data we collect from you when you apply for a position with us, and how these data will be used. It also explains your rights under the applicable data protection laws, including the European Union’s General Data Protection Regulation (“GDPR”). 

If you have any questions about this data protection and privacy notice, or how Catawiki processes your Personal Data, please reach out to our data protection team via privacy [at] catawiki.com. You can also reach out to us in writing using the below contact details.

Catawiki B.V.

Attn. Data Protection Team

Sint Jorissteeg 2

NL - 1012 XV  AMSTERDAM

The Netherlands

Catawiki is the data controller for all Personal Data we process. That means that we take the decisions about how and why your Personal Data is processed. It also means that any question you may have about how your Personal Data is processed can be raised with us, even if this is done by one of our Third Party Service Providers.

If you apply for a position at Catawiki, you will share your Personal Data with us. In any case, we ask you to provide a copy of your curriculum vitae, which would contain your name and address, as well as your education and  job history. It may also include other data types, such as your date of birth, gender, a picture and other things you wish to share with us. Furthermore, we ask you for your motivation. You may also provide us with additional documents, for example references, if you choose to do so. 

When you apply for a position at Catawiki, you do so voluntarily. That means you give us your permission, legally also known as your consent, to process your Personal Data as part of our recruitment process. Catawiki will use this information to assess your suitability for the position you are applying for, or any other position we may (soon) have available.

From time to time, we may want to ask you some additional questions to better understand who is applying for a role at Catawiki and how we can improve our recruitment process. If we do so, you will see these additional questions show up on the application form on the careers website. Responding to these questions is voluntary. We will process them separately from your job application, and only in an aggregate manner, and the answers to these questions will not influence your chances of being invited for a job interview.

Sometimes, you don’t know yet you may want to work at Catawiki. Whenever we have an open position, our recruiters will also start looking for the right candidate in their own network and using social media, especially LinkedIn. This means we may take a look at our LinkedIn profile or other social media, and reach out to you. If we do so, we consider that to be our legitimate interest to find the right candidate for the job. If you don’t wish to be contacted by us again, feel free to let us know.

We also work on a regular basis with professional recruitment agencies. If they propose you for a position at Catawiki, they will have collected and processed your Personal Data in accordance with their own data protection policies and notice. From the moment your Personal Data are transmitted to Catawiki, this notice will apply to the further processing of your Personal Data. In principle, it is up to the professional recruitment agencies to inform you your Personal Data will be shared with Catawiki. 

When you visit our careers website, we will collect some technical information. This includes your IP address, information about the device you use, access times, etc. Once you have provided us your consent, we also collect electronic identification data from your browser or device by making use of cookies (small text files your computer sends each time you visit our Online Marketplace) and similar technologies on our Online Marketplace. This data will include a cookie ID, your browsing behaviour on our careers website, as well as mobile device identifiers (e.g. IDFA or GAID). Please read our Cookie Policy for more information on how we use cookies and other tracking technologies.

Any Personal Data you share with us during the recruitment process, will be used for a variety of purposes. These include:

• evaluate and verify your education, skills, experiences and other qualification interests in connection with the relevant job opening.
• communicate with you regarding the application process.
• improve our recruitment process by analysing the source you used to apply, how many people applied to the job opening and how long the application process took.
• keep records where required under applicable laws. In the event of a successful application, we use the information provided during the application procedure for your employment record.
• investigate and prevent fraud.

Catawiki uses multiple Third Party Service Providers to help us process your Personal Data. These include companies that provide our office software, host our website, provide our recruitment software, or are involved in other ways in the processing of Personal Data. Just to be clear: your Personal Data will at all times be processed by our Third Party Service Providers under our instructions. Contracts are in place to ensure your expectations and our obligations regarding data protection and data security are met. Where relevant, we conduct a risk assessment before a contract is concluded.

The following categories of Third Party Service Providers may process your Personal Data as part of our recruitment process:

• Email and messaging services
• Web hosting services 
• Office software providers
• Recruitment software providers
• Data analytics service providers 
• Social media networks 

Personal Data used by Catawiki in the recruitment process, whether actively shared by you or directly collected by us, will primarily be processed by Catawiki B.V. in the Netherlands. Our legal entities in other jurisdictions may be involved in the data processing as well, but generally in close cooperation with the Netherlands headquarters. However, our Third Party Service Providers are not all located in the Netherlands, which means your Personal Data is likely to end up in other countries, including outside of the European Economic Area. We consider it our responsibility to ensure your Personal Data remains protected as it would be in the Netherlands, also when it is processed in other countries. We respect the rules set out by the GDPR, local data protection rules and applicable guidance from supervisory authorities.

For more information on our approach to cross-border data transfers, please refer to our general data protection and privacy notice.

The following categories of Third Party Service Providers may process your Personal Data as part of our recruitment process:

• Email and messaging services
• Web hosting services 
• Office software providers
• Recruitment software providers
• Data analytics service providers 
• Social media networks 

The security, integrity, and confidentiality of your Personal Data are extremely important to us. We have implemented technical, contractual, organisational, and physical security measures that are designed to protect our User's Personal Data from unauthorised access, disclosure, use, and modification. We regularly review our security procedures and practices to consider appropriate new technology and methods. Please be aware that, despite our best efforts, no security measures are perfect or impenetrable.

When we no longer need your Personal Data, we also do not want to keep it. In the event your application is successful, the Personal Data collected during the application period will become part of your personnel records. If Catawiki does not employ you, we will delete your Personal Data after a period of one (1) month. In the event you provide your consent, Catawiki may retain your Personal Data for future recommendations for a period of up to one (1) year.

As explained above, when you apply for a position at Catawiki, in the majority of cases you would do so voluntarily. Therefore, you decide what data you share with us, within some boundaries set by our information needs to assess your suitability for the position. 

If you visit our careers website, you also have the choice what cookies to allow (or not) via the cookie banner. Please be aware however, that depending on your choices, some functionality on the careers website may not work (e.g. looking at videos). 

In accordance with applicable law, you may have the right to access and correct the Personal Data Catawiki processes about you. Furthermore, again within the boundaries set by the law, you can request that we delete your Personal Data.

If you have questions about the specific Personal Data about you that we process or retain, and your rights regarding that personal information, our data protection team is also happy to provide you with more detail. Depending on the nature of your request, we may ask you for information to authenticate you, before we can provide a full response to your request. 

If you think we do not process your Personal Data in a correct manner or in accordance with the law, please contact our data protection team via privacy [at] catawiki.com. Catawiki will investigate any complaint as soon as possible after receiving your message. You may also file a complaint with the Dutch Data Protection Authority, which acts as our lead supervisory authority, or your local supervisory authority. 

From time to time, this data protection and privacy notice will be updated, in order to ensure it reflects the current status of how and why we process your Personal Data. At the top of this page, you will see when the notice was last reviewed and updated. 

If you have any questions about this data protection and privacy notice, please reach out to our data protection team via privacy [at] catawiki.com. You can also reach out to us in writing using the below contact details.

Catawiki B.V.

Sint Jorissteeg 2

NL - 1012 XV  AMSTERDAM

The Netherlands